Data protection isn’t only about collecting and storing data. It’s also about knowing when and how to remove it.

In Oracle HCM Cloud, this is handled using the Remove Person Information feature in the Data Exchange work area.

🔹 𝗖𝗮𝗻𝗱𝗶𝗱𝗮𝘁𝗲 𝗱𝗮𝘁𝗮 𝗱𝗶𝘀𝗽𝗼𝘀𝗮𝗹 (𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗶𝗻𝗴)
Candidate data often contains Personal Identifiable Information (PII) and may need to be removed to meet data protection or local regulatory requirements.

The basic steps are:
1️⃣ Soft delete the candidate in Recruiting
– This flags the candidate and their applications for disposal
2️⃣ Create a Person Information Removal Policy
– Choose Candidate as the category
– Select which candidate data should be removed
3️⃣ Run the Remove Person Information process
– Provide the candidate number(s)
– Submit the process in Remove mode
You can track the status and validate removal using logs or OTBI reports.

🔹 𝗘𝗺𝗽𝗹𝗼𝘆𝗲𝗲 / 𝘄𝗼𝗿𝗸𝗲𝗿 𝗱𝗮𝘁𝗮 𝗱𝗶𝘀𝗽𝗼𝘀𝗮𝗹
The same feature can also be used for post-employment data cleanup, including:
– Terminated employees
– Workers with cancelled work relationships
– Purging data from HCM Data Loader staging tables

It also supports staggered disposal, for example:
Remove Global HR data first
Retain payroll data longer for statutory reasons
Dispose payroll data later using the same person number

𝗪𝗵𝘆 𝘁𝗵𝗶𝘀 𝗶𝘀 𝘂𝘀𝗲𝗳𝘂𝗹
– Helps meet GDPR and data protection requirements
– Reduces audit and compliance risk
– Ensures data is removed in a controlled and auditable way

Sharing a short video alongside this post that shows the steps end to end. https://lnkd.in/esctKxmV

Data protection is complete only when data is disposed of correctly.